Administrative Assistant III

Job Posting #902504

Position: Administrative Assistant III
Site: Princess Margaret Cancer Centre
Department: Princess Margaret Cancer Centre Network
Reports to: Manager
Salary Range: $49,979 – $62,478 per annum (Commensurate with experience and consistent with UHN Compensation Policy)
Hours: 20 hours per week
Status: Permanent Part-time

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant III to join the Princess Margaret Cancer Care Network.

Transforming lives and communities through excellence in care, discovery and learning.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,600 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network. The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. Research across UHN’s seven research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health. Find out about our purpose, values and principles here.

The Princess Margaret Cancer Centre at the University Health Network is the largest comprehensive cancer centre in Canada and a global leader in cancer research, education, and clinical care. We aim to expand beyond our walls and share our unique, specialized expertise and technology with like-minded cancer treatment centres across Canada. We aspire to help deliver the most advanced care everywhere, partnering in a mutually beneficial way, with a continued focus on the fundamental goals of curing more cancers, developing less toxic and more efficacious therapies, harnessing data, and applying digital intelligence while elevating the comfort and confidence to cancer care providers, learners, patients, and caregivers.

The Princess Margaret Cancer Care Network aspires to be a collective of local, regional, and national partners committed to facilitating collaborative clinical care, accelerating the adoption of new technologies, engaging more patients in research through improved access to clinical trials and advancing innovations which improve patient outcomes and provide confidence and comfort that the best care can be achieved close to home. In parallel, we will work together to deliver seamless, efficient, and timely navigation to access specialized care at Princess Margaret, when, and if, the need arises.

The Administrative Assistant III will exercise judgement, independence, and creative problem solving to provide complex administrative support to the Princess Margaret Cancer Care Network. The individual will assist with coordinating and maintaining calendars, organizing meetings and events, preparing documents such as CVs, annual reports and grant applications, organizing all aspects of travel, reconciling finances as well and managing expenses on a monthly basis, and performing other administrative duties consistent with the job classification as required. This individual will also assist with service billing, and tracking. It is imperative that the candidate has attention to detail and has experience in multi-tasking and meeting deadlines.

Qualifications

  • Completion of a recognized post-secondary secretarial arts program at the diploma level, or recognized equivalent
  • Four (4) years related administrative support experience
  • Excellent organizational and time management skills
  • Excellent verbal and written communication skill
  • Excellent interpersonal and customer service skills
  • Ability to maintain confidentiality
  • Ability to produce high quality work
  • Ability to work well under pressure and use good judgment in assessing difficult situations
  • Comprehensive knowledge of organizational/office practices, procedures and standards
  • Previous on-the job computer/word-processing, database and spreadsheet software experience, in a Microsoft Office environment, including Excel, Word and PowerPoint, and internet searches
  • Experience working in a research environment

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

Posting Date: July 21, 2022 Closing Date: Until Filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.

UHN thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity and welcomes all applicants including but not limited to: all religions and ethnicities, LGBTQ2s+, BIPOC, persons with disabilities and all others who may contribute to the further diversification of ideas. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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